Flowpaja
Reads your quotes list
Once a day it reads the Quotes tab: Quote ID, Client Name, Client Email, Project, Sent Date, Replied, Draft Created.
Free Make.com template · Google Sheets → Gmail drafts
One follow-up draft for every unanswered quote
Keep your sent quotes in a Google Sheet. Once a day, this template finds quotes that are a week old with no reply marked and puts one follow-up draft in your Gmail Drafts folder. It never sends email and never writes a second draft for the same quote. You decide whether to send it.
Download the free quote follow-up ZIP
v1.0 · about 261 KB zip · no sign-up needed · blueprint, example sheet, 2-page PDF guide
How setup works
Free download. No sign-up needed. You’ll need your own Make, Google Sheets and Gmail accounts. The free version works on its own and stays free.
What it does
One small Make scenario with 3 modules. It runs in your own Make account with your own Google connections. Nothing runs through Flowpaja.
One draft per quote
Only when Replied is not ticked, Draft Created is empty, there is an email and Sent Date is 7 to 13 days ago.
Never a second draft
It writes today’s date into Draft Created, so the next run skips that quote.
What’s in the download
One zip (v1.0, 2 Oct 2026). Tested in Make with Run once on fictional data: 3 drafts for exactly the 3 due quotes (7 credits), 6 other rows skipped, and a second run made no new drafts.
Flowpaja_Quote_FollowUp_Draft_FREE_blueprint.jsonThe Make scenario. No connections, IDs or tokens inside. You connect your own Google and Gmail accounts.SETUP_GUIDE.pdf2 pages: setup in 7 steps, what to expect from the test, limits and fixes for common problems.Quote_FollowUp_Draft_EXAMPLE_sheet.xlsxThe quotes sheet with 6 fictional quotes. Sample dates are formulas, so the test works on any day.Quotes_tab.csvThe same rows as CSV, plus aREADME.txt.
Setup in about 10 minutes
You need a Make.com account (the Free plan works) and a Google account with Sheets and Gmail. No Make account yet? Create a free Make account (affiliate).
Copy the sheet
Google Sheets › Blank spreadsheet › File › Import › upload the example .xlsx. Sent Date shown as yyyy-mm-dd, Replied as checkboxes.
Import the blueprint
In Make: Create a new scenario › ⋯ menu › Import Blueprint. Pick your sheet in modules 1 and 3.
Connect Gmail
In module 2, create a new Gmail connection from the draft module and edit the subject and text.
Test, then schedule
Click Run once: 2 drafts with the example rows, nothing sent. Then schedule it daily at about 09:00.
Limits
A free, deliberately simple template.
- Drafts only. It never sends email. You read, edit and send each draft from Gmail.
- Replies are marked by hand. It doesn’t read your inbox. Tick Replied when a client answers, or type anything in Draft Created to skip a quote.
- Date format. Sent Date must be shown as yyyy-mm-dd. Rows with another format or an empty date are skipped without an error.
- Make credits. 1 credit per daily run plus 2 per draft (draft and sheet update), so roughly 30–60 a month. It reads up to 200 rows.
- Gmail re-authorization. Personal Gmail connections in Make need re-authorizing about every six months.
Want a full follow-up sequence?
Quote Follow-Up Assistant ($19) prepares drafts on day 3, 7 and 14 (you choose the days and texts), with a Status column (Open, Replied, Won, Closed, Paused), one draft at a time, a note per quote and error handling. It never sends by itself either.
Get Quote Follow-Up Assistant: $19 (opens Gumroad in a new tab)
See the details about Quote Follow-Up Assistant
Need more than one? Get all 3 paid templates for $39 (opens Gumroad in a new tab) (Lead Router, Polite Invoice Reminder and Quote Follow-Up Assistant).
FAQ
Can it send an email by mistake?
No. It only uses Gmail’s “Create a Draft” action. Nothing is sent until you press Send.
How does it know a client replied?
It doesn’t read your inbox. You tick the Replied checkbox, and that quote is skipped. The paid Quote Follow-Up Assistant also works without inbox access: you set its Status column to Replied.
Will it draft follow-ups for all my old quotes?
No. It only looks at quotes sent 7 to 13 days ago and skips anything older, so the first run is safe.
What if I don’t want a draft for a particular quote?
Type anything in its Draft Created cell, and the quote is skipped.
Is my data sent to Flowpaja?
No. The scenario runs in your own Make account with your own Google connections. The download contains no connections, IDs or tokens.
More free templates: Overdue Invoice Digest and Google Form responses to Slack.
New to Make? Create a free Make account (affiliate link: Flowpaja may earn a commission if you later buy a paid plan, at no extra cost to you). Questions: [email protected].
Make, Google, Gmail and Google Sheets are trademarks of their owners. Flowpaja is independent and not affiliated with or endorsed by them.